You manage many timeslots at once from the Calendar's Capacity, Availability, Heatmap, and Status tabs. Select the slots you want, make one change, and it applies to all of them. This replaces the separate Timeslot Editor grid.
In this article
Open the Calendar and choose a tab on the bar across the top. All of them use the same dates and filters.
Capacity: change how many guests a slot can take
- Select the Capacity tab and choose Month to see a whole stretch at once. Days run across the top and timeslots down the side, split by ticket type for activities that use them. Day and Week show the same grid up close.
- Use the filter to narrow the grid, for example to private departures, then click and drag across the days and times you want. The bar at the bottom shows how many cells you selected.
- Select Edit capacity and choose how to change it:
- Set to gives every selected slot an exact number.
- Increase by adds an amount to each slot's current capacity.
- Decrease by subtracts an amount.
- Enter the number, check the preview, and apply. Leave a row empty to reset it to the activity's default.
Changed cells show the earlier value struck through, and availability recalculates in the background. The confirmation includes Undo, which returns every slot to its earlier capacity.
Activities that use capacity by resources take their limit from the resources, so you can only lower it here. Add resources to raise it.
Availability: see what's left to sell
The Availability tab shows every tour and day in one grid. Each cell shows spots left out of capacity, and the legend marks Spots left, Almost full, Full (red), and Not scheduled. Filter by Start time to see one departure across every tour, which is the fastest way to answer "do you have room Saturday at noon?"
Status: open or close many slots at once
- Select the Status tab.
- Drag across the slots you want, for example two days of departures. The bar at the bottom shows how many you selected.
- Choose Open, Private, or Closed. A message confirms the change, with an Undo link.
Closing a slot stops new bookings. It does not cancel guests who are already booked. To reverse it, select the same slots and choose Open. See Opening & closing timeslots.
Heatmap: see how slots sold
The Heatmap tab colors each timeslot by how full it is. Warmer means fuller, with bands for under 25 percent, 25 to 50, 50 to 75, and over 75 percent. Click a slot to see how it sold, or drag across several to compare them. Click an upcoming slot to see where it is headed. You need access to activity setup to see the Heatmap, and revenue and price figures also need reports access.
See why a slot shows a certain number
If a slot's availability looks off, open the Availability Breakdown from the slot's detail popup. It shows the capacity model, the resources involved, and the exact calculation behind the number.
Try this
- A holiday weekend. Your boat holds 50 and a bigger boat runs for the holiday. On Capacity, select the holiday dates, choose Increase by, and enter the extra seats.
- A private charter day. Filter to the charter's start time, select the day, choose Set to, and enter the number you can offer.
- A boat goes into maintenance. On Status, drag across the affected departures and choose Closed.
- A call about Saturday at noon. On Availability, filter to the noon start time and read the answer across every tour.
Frequently asked questions
Can I change many timeslots at the same time?
Yes. Click and drag across the cells, then use the bar at the bottom to edit capacity or change status for every selected slot at once.
What's the difference between Capacity and Availability?
Capacity is the maximum you can sell for a slot. Availability is what's left after current bookings. See availability vs. capacity.
Can I undo a bulk change?
Yes. The confirmation after each capacity or status change includes an Undo link.
Why can't I raise capacity on some activities?
Activities that use capacity by resources take their limit from the resources, so you can only lower it. Add resources to raise it.
Does assigning a guide affect what customers can book?
No. Guide assignments are an internal staffing label. They never change availability, capacity, or pricing. See Assign a guide to a timeslot.
Watch
Bulk-edit capacity in the Calendar: select slots, then set capacity to a number, increase it, or decrease it for all of them at once.
The Availability and Status tabs: see what's still sellable, and open, privatize, or close timeslots in bulk.
The Heatmap tab: spot your fullest and quietest timeslots at a glance, including slots that are 100 percent sold.
Next steps
- Availability Breakdown: troubleshoot why a slot shows the availability it does.
- Availability vs. capacity: the difference between the two, explained.
- Assign a guide to a timeslot: staffing from the calendar.
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