The Calendar shows every timeslot you run, how many guests are booked on each, and how much room is left, by day, week, or month. Open it from Calendar in the top navigation. It's the planning companion to the Manifest, which zooms into one day's guests.

One calendar, six tabs

A bar across the top switches what the Calendar shows. Everything works on the same dates and the same filters, so you can change tabs without losing your place.

• Bookings shows how many guests are on each timeslot. This is the view the rest of this article describes.
• Guides shows who is staffed where, and which trips still need someone. See Assign a guide to a timeslot.
• Capacity shows how many guests each slot can take, and lets you change it for many slots at once. See Bulk-edit capacity, availability & status.
• Availability shows the spots left in every slot, with full slots in red.
• Heatmap colors each slot by how full it is and shows how it sold.
• Status opens, privatizes, or closes slots.

A tour of the Calendar: the Bookings tab in day, week, and month views, choosing which rows to show, and filtering, plus the Guides, Capacity, Availability, Heatmap, and Status tabs.

Pick a day, week, or month

Switch between Day, Week, and Month in the upper right.

• Month is the long view. Use it to plan ahead and spot booking patterns.
• Week is the default. It balances detail with range, so it's the best place for day-to-day scheduling and resource management.
• Day is the most detailed. Use it on the day of departure.

Choose how rows are grouped

Group the calendar by what you're planning around:

• Activity lists each activity with its timeslots. This is the default.
• Time lines everything up by departure time.
• Resource (or Resource group) shows who or what is assigned where, such as vehicles, boats, or equipment.
• Guides shows each guide's trips and time off. It appears when guide scheduling is turned on for your account.

Your account's own words show up here. If you call guides "Pilots", the option says so. Resource rows aren't available in Month view.

Customize what each timeslot shows

Open the customization menu to choose what appears on the calendar. You can:

• Show spots left or the booked count on each timeslot.
• Show resources and show guides on timeslots.
• Hide full or unavailable slots to focus on what you can still sell.
• Show blackouts, and show when a guide is unavailable.
• Combine busy days to keep a crowded month readable.
• Show an Add time shortcut in each day.

Save a view

When you've set the calendar up the way you like, save it as a named view, such as "Boat schedule" or "Front desk". Open the view list, select Add View..., and name it. Switch back any time from the list, which also has Default View. Use the pencil to rename a view and the x to delete one.

Filter the calendar

Narrow what you see with the Filter button (funnel icon, next to the search field).

• Guide shows only the trips one or more guides are working.
• Resource group shows who is assigned to which activities across the day, week, or month. Set up resource groups first.

Work with timeslots

• Open a timeslot to see its guests, or jump to the Manifest to run the day.
• Staff it. Switch to the Guides tab. See Assign a guide to a timeslot and See who's working and schedule guides.
• Close or reopen it. See Changing a timeslot's status.
• Add a one-off timeslot without creating a batch of dates. Select Add timeslot on a day in Month view, or the add button next to an activity in Week or Day view. In the Add Timeslot form, choose the activity, the date, and the time.

For multi-day activities, use Week or Day view. They show bookings and resource usage across the full span, so trips that share guides, vehicles, or equipment stay clear.

Why the Book button is greyed out

On a timeslot card, Book is greyed out when that timeslot can't take a new booking. Hover the lock icon next to it to see why. The reason is one of these:

• The timeslot is in the past.
• It is past the booking cutoff.
• There is no availability left.
• The timeslot is closed or cancelled.

If there is no Book button at all, your permission group doesn't allow adding trips.

Try this

• Find tomorrow's gaps. Open Day view, group by Guides, and look for timeslots with no one assigned.
• See what's left to sell this week. Open Week view and turn on spots left, then hide full slots.
• Check a vehicle's week. Group by Resource, or filter by a resource group, to see where it's booked.
• Build a front-desk view. Group by Time, show the booked count, and save it as "Front desk".

Frequently asked questions

Related

• The Manifest view
• Create booking availabilities
• Assign a guide to a timeslot