The Activity editor is where you set up everything about one activity, from its name and photos to its prices, dates, and capacity. Every setting sits in a side menu grouped by job, and one Save changes button at the top saves whatever page you're on.
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How is the editor laid out?
Open an activity from Setup Build what you sell Activity Settings. The editor has three parts:
- The side menu on the left lists every page, grouped into Details, Pricing, Availability, and Other.
- The settings page in the middle shows the page you picked.
- Where shoppers see this appears beside the Basics, Photos, and Ticket Prices pages. It shows roughly where each field lands on your booking site.
The bar across the top holds the activity's name, an Improve button for AI suggestions on your listing, the status control, and Save changes. The three-dot menu next to it has Duplicate and Delete.
What's in each section?
Details
- Basics: the name guests see, an Internal name only your team sees, Advertised length, Duration (minutes), Display color, and Categories, on the General tab. The Description tab holds your headline, location description, summaries, and the optional kiosk description. The Advanced tab holds the rest. Language tabs let you add translations.
- Photos, Ticket Types, Policies, Waivers, Custom Fields, and Pickups. Pickups shows only when pickups are turned on for your account.
Pricing
- Ticket Prices: every booking pays the base rate for its channel (Website, Direct, or Reseller). Add a rate sheet to charge differently by date, season, channel, or group size. Test a price shows which price a given booking would get.
- Deposits, Taxes & Fees, Add-ons & Upsells, Suggested Items, and Vouchers.
Availability
- Dates & Times: every future date and time the activity runs, in a Calendar or List view. Select Add availabilities to build a schedule. Each slot's color shows its status: Open, Open unrestricted, Private, or Closed.
- Capacity: choose how seats are counted, either Unlimited, Per ticket type, Per timeslot, or By resources.
- Restrictions and Resources.
Other
- Email Automations and Audit Log, which shows who changed what on this activity.
How do I save my changes?
Select Save changes at the top of the editor. The button reads Saved when there's nothing new to save. The editor doesn't save on its own, so if you move to another page or leave with unsaved edits, TripWorks asks whether to discard them first.
How do I publish an activity or take it offline?
Use the status control at the top of the editor. An activity can be Draft, Unlisted, Live, or Archived. Live and Unlisted activities can be booked; Unlisted ones are hidden from your public catalog. See Create & publish an activity for what each status means.
Until an activity is published, the top bar shows how many setup steps are left (for example 3 to go live). Select it to see the checklist, and jump straight to any step that isn't done. When everything is in place, the button changes to Ready to publish, and one click makes the activity Live.
Where did it go?
- Name, duration, color, categories: Basics, on the General tab
- Descriptions and the kiosk description: Basics, on the Description tab
- Prices and rate sheets: Ticket Prices
- Your schedule: Dates & Times
- How many you can sell: Capacity
- Extras guests can add: Add-ons & Upsells
- Required waivers: Waivers
- Pickup locations: Pickups
- Who changed a setting: Audit Log
Examples
- Find why an activity isn't bookable yet: open it and select the to go live count at the top, which lists the setup steps that are still missing.
- Do a quick price check before a busy weekend: open Ticket Prices and use Test a price to see which rate a booking on that date would get.
- Find who changed an activity's capacity: open Audit Log under Other.
- Hide a private-group activity from your website but keep it bookable for staff: set its status to Unlisted.
Frequently asked questions
Does the Activity editor save automatically?
No. Select Save changes at the top of the editor to save the page you're on. The button reads Saved once there's nothing left to save, and TripWorks asks before you leave a page with unsaved edits.
How do I make an activity bookable, or hide it?
Change its status at the top of the editor. Live activities are bookable and listed on your booking site, Unlisted activities are bookable but hidden from your catalog, and Draft and Archived activities can't be booked. See Create & publish an activity.
Why can't I publish my activity?
Some setup steps are still missing. The top bar shows how many are left; select that count to open the checklist and jump to each unfinished step. Once they're all done, the button changes to Ready to publish.
How do I copy an activity?
Open the activity, select the three-dot menu at the top, and choose Duplicate. The copy starts as a Draft with its ticket types, prices, and add-ons, and you edit it separately from the original.
Why can't I delete an activity?
An activity that has bookings can't be deleted. Set its status to Archived instead to retire it while keeping its booking history.
I can't find a setting. Where should I look?
Check the "Where did it go?" list in this article, or ask Beacon, the in-app assistant. Pickups only appears when pickups are turned on for your account.
Related
- Create & publish an activity
- Find your way around Setup
- Create booking availabilities
- Activity photos
- Set up ticket types
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